Ad-VANCE True Cost Per Hire Calculator
Estimate the total cost of hiring including vacancy impact, recruiting labor, and turnover risk.
Hiring & Vacancy
Annual Salary
Base annual pay for this position.
Days to Fill
Total days the position remains open.
Internal Hiring Hours
Combined HR + Manager hours spent.
Internal Hourly Cost
Combined cost of staff conducting the hire.
Direct Costs & Risk
Advertising Spend
Job boards, sourcing, and agency fees.
Overtime Hours
OT needed to cover the vacancy gap.
First-Year Turnover Risk
Probability of employee turnover in Year 1.
About the default values
Defaults are based on national averages from the 2025 SHRM Recruiting Benchmark Report, U.S. Bureau of Labor Statistics wage data, and industry-standard recruiting expense estimates. Actual costs vary by organization and position.
Calculations
Vacancy Cost (Lost Productivity)
Based on 30% productivity loss during the vacancy.
$0.00
Internal Recruiting Labor
Internal staff time multiplied by hourly cost.
$0.00
Advertising & Fees
Direct third-party recruitment expenditures.
$0.00
Overtime Coverage Cost
Estimated at 1.5x hourly rate for coverage hours.
$0.00
Expected Turnover Impact
Based on 30% salary replacement cost x risk probability.
$0.00
Estimated Hiring Cost
Total Estimated Cost
Vacancy, recruiting, advertising, overtime, and turnover impact combined.
$0.00
Cost Per Day Open
$0.00
Percent of Annual Salary
0%